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<div><b>From:</b> "Ratje, Jeffrey M - (jmratje)" <<a href="mailto:jmratje@email.arizona.edu">jmratje@email.arizona.edu</a>><br>
<b>Date:</b> April 28, 2018 at 16:29:23 MST<br>
<b>To:</b> "'<a href="mailto:calsbusofficers@list.arizona.edu">calsbusofficers@list.arizona.edu</a>'" <<a href="mailto:calsbusofficers@list.arizona.edu">calsbusofficers@list.arizona.edu</a>><br>
<b>Cc:</b> "Pawar, Sangita C - (sangita)" <<a href="mailto:sangita@email.arizona.edu">sangita@email.arizona.edu</a>>, "Antin, Parker B - (pba)" <<a href="mailto:pba@email.arizona.edu">pba@email.arizona.edu</a>>, "Burgess, Shane C - (shaneburgess)" <<a href="mailto:sburgess@cals.arizona.edu">sburgess@cals.arizona.edu</a>>,
"Silvertooth, Jeffrey C - (silverto)" <<a href="mailto:Silver@ag.arizona.edu">Silver@ag.arizona.edu</a>>, "Staten, Michael E - (statenm)" <<a href="mailto:statenm@email.arizona.edu">statenm@email.arizona.edu</a>>, "Chorover, Jon - (chorover)" <<a href="mailto:chorover@email.arizona.edu">chorover@email.arizona.edu</a>>,
"Farrell-Poe, Kathryn L - (kittfp)" <<a href="mailto:kittfp@email.arizona.edu">kittfp@email.arizona.edu</a>>, "Going, Scott B - (going)" <<a href="mailto:going@email.arizona.edu">going@email.arizona.edu</a>>, "Hawley, Jana - (hawleyj)" <<a href="mailto:hawleyj@email.arizona.edu">hawleyj@email.arizona.edu</a>>,
"Marsh, Stuart E - (smarsh)" <<a href="mailto:smarsh@email.arizona.edu">smarsh@email.arizona.edu</a>>, "Schumaker, Karen S - (schumake)" <<a href="mailto:schumake@email.arizona.edu">schumake@email.arizona.edu</a>>, "Tabashnik, Bruce E - (tabashnb)" <<a href="mailto:BruceT@cals.arizona.edu">BruceT@cals.arizona.edu</a>>,
"Thompson, Gary D - (gdthomps)" <<a href="mailto:GaryT@ag.arizona.edu">GaryT@ag.arizona.edu</a>>, "Torres, Robert M - (rtorres1)" <<a href="mailto:rtorres1@email.arizona.edu">rtorres1@email.arizona.edu</a>>, "Wright, Andre-Denis Girard - (adwright)" <<a href="mailto:adwright@email.arizona.edu">adwright@email.arizona.edu</a>><br>
<b>Subject:</b> <b>FW: URGENT: USDA Records Disposal Freeze</b><br>
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<div class="WordSection1">
<p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1F497D">The USDA is involved in a Freedom of Information Request and has issued a freeze on the destruction and purging of all paper/electronic records related to USDA-funded research projects.
A list of affected USDA projects is attached (some of the projects are closed). I have been informed that Sponsored Projects is initiating an automated letter (template below) to PIs. I’m sending this message to ensure there are no gaps in communication.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1F497D">You are requested to retain all records and data (financial, administrative, research) from USDA projects until notified otherwise. If you have questions, please coordinate with
the appropriate Sponsored Projects Fund Accountant. Thank you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1F497D">Jeffrey<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11.0pt">From:</span></b><span style="font-size:11.0pt"> Gonzales, Tara J - (tgonzale)
<br>
<b>Sent:</b> Tuesday, April 17, 2018 12:03 PM<br>
<b>To:</b> Ratje, Jeffrey M - (jmratje) <<a href="mailto:jmratje@email.arizona.edu">jmratje@email.arizona.edu</a>><br>
<b>Subject:</b> URGENT: USDA Records Disposal Freeze<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:black">Dear Dr. Ratje,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">The USDA has issued a <b>records disposal freeze</b> to non-Federal entity partners. The freeze requires the awardee institution to retain
<b>all</b> paper and/or electronic records associated with agreements from specified USDA agencies and offices. This includes financial, administrative, and research-related records on primary awards or subawards from these USDA components, including data
and biospecimens. Awards from the following USDA agencies and offices are affected:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;line-height:14.7pt;mso-list:l0 level1 lfo3">
OCE – Office of Chief Economist<o:p></o:p></li><li class="MsoNormal" style="color:black;line-height:14.7pt;mso-list:l0 level1 lfo3">
NASS – National Agricultural Statistics Service<o:p></o:p></li><li class="MsoNormal" style="color:black;line-height:14.7pt;mso-list:l0 level1 lfo3">
ERS – Economic Research Service<o:p></o:p></li><li class="MsoNormal" style="color:black;line-height:14.7pt;mso-list:l0 level1 lfo3">
ARS – Agricultural Research Service<o:p></o:p></li><li class="MsoNormal" style="color:black;line-height:14.7pt;mso-list:l0 level1 lfo3">
APHIS – Animal and Plant Health Inspection Service<o:p></o:p></li><li class="MsoNormal" style="color:black;line-height:14.7pt;mso-list:l0 level1 lfo3">
AMS – Agricultural Marketing Service<o:p></o:p></li><li class="MsoNormal" style="color:black;line-height:14.7pt;mso-list:l0 level1 lfo3">
OPMP – Office of Pest Management Policy<o:p></o:p></li><li class="MsoNormal" style="color:black;line-height:14.7pt;mso-list:l0 level1 lfo3">
OSEC – Office of the Secretary<o:p></o:p></li></ul>
<p class="MsoNormal" style="line-height:14.7pt"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:14.7pt"><span style="color:black">The freeze request is related to a Freedom of Information Act request of the USDA, which may or may not require the USDA to provide copies of awardee/third party records.
<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:14.7pt"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:14.7pt"><span style="color:black">Sponsored Projects & Contracting Services (SPCS) has identified the following affected award(s) for which you are Principal Investigator. Please forward this notification to any project
personnel who may have paper and/or electronic records associated with the award(s). Your department business office and college will receive an email directly from SPCS with the freeze information.<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:14.7pt"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:14.7pt"><span style="color:black">Account Number Closed Flag CFDA Number Department Award Number Account Project Director
Name<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:14.7pt"><span style="color:black">3008890 Y 10.001 2430 58-5347-4-006
Jeffrey M Ratje<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:14.7pt"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:14.7pt"><span style="color:black">SPCS will also reach out when the freeze is lifted or in the event that some other action in addition to freezing the records is required on your part.<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:14.7pt"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:14.7pt"><span style="color:black">If you receive communication directly from USDA related to your award(s), please contact Sponsored Projects & Contracting Services at<span class="apple-converted-space"> </span></span><a href="mailto:sponsor@email.arizona.edu"><span style="color:#954F72">sponsor@email.arizona.edu</span></a><span style="color:black">.
<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:14.7pt"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:14.7pt"><span style="color:black">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:14.7pt"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal">Tara Gonzales<o:p></o:p></p>
<p class="MsoNormal">Senior Manager, Financial Compliance Services<span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><a href="http://rgw.arizona.edu/">Sponsored Projects & Contracting Services</a><o:p></o:p></p>
<p class="MsoNormal"><a href="http://www.arizona.edu/">The University of Arizona</a><o:p></o:p></p>
<p class="MsoNormal">(520) 626-6660<o:p></o:p></p>
<p class="MsoNormal" style="line-height:14.7pt"><span style="color:black"><o:p> </o:p></span></p>
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