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<p class="MsoNormal"><span style="color:#1F497D">Hi, all:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">This is being forwarded on behalf of Dr. Silvertooth.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Below is a tentative timeline for the upcoming salary adjustments. As you can see below, the Unit Heads will be most heavily involved in the process from 7/11/16 through 8/5/16 and unit business officers from
8/8/16 to 8/22/16.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">We’ll be sending worksheets soon. Please contact me with any questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">And, happy Year-End Eve. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><b><span style="color:black">Carolyne A. Greeno | Manager, Finance and Administration</span></b><span style="color:black"> </span><span style="font-family:"Helvetica",sans-serif;color:black"><img width="15" height="15" id="Picture_x0020_2" src="cid:image001.png@01D1D2AD.23333A30" alt="Description: Description: Description: Description: Description: Description: http://redbar.web.arizona.edu/logos/images/thumb_pawprints.gif"></span><span style="color:black"><br>
Cooperative Extension Administration <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
</div>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<div>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b>From:</b> "Ratje, Jeffrey M - (jmratje)" <<a href="mailto:jmratje@email.arizona.edu">jmratje@email.arizona.edu</a>><br>
<b>Date:</b> June 29, 2016 at 7:40:46 PM CDT<br>
<b>To:</b> "Antin, Parker B - (pba)" <<a href="mailto:pba@email.arizona.edu">pba@email.arizona.edu</a>>, "Burgess, Shane C - (shaneburgess)" <<a href="mailto:sburgess@cals.arizona.edu">sburgess@cals.arizona.edu</a>>, "Silvertooth, Jeffrey C - (silverto)" <<a href="mailto:Silver@ag.arizona.edu">Silver@ag.arizona.edu</a>>,
"Staten, Michael E - (statenm)" <<a href="mailto:statenm@email.arizona.edu">statenm@email.arizona.edu</a>><br>
<b>Subject:</b> <b>Waterfall approach to salary adjustments</b><o:p></o:p></p>
</div>
</blockquote>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif">I met with Carolyne Greeno, Belinda Oden, and Brian Berrellez today to get a better handle on a funding waterfall that is necessary for the salary adjustments. This waterfall
is essentially a prioritization of the funding at each stage to allow us to determine the target amounts for distribution. IT DOES NOT CHANGE THE PROCESS OF DETERMINING MARKET OR MERIT THAT CES AND UNIT HEADS ARE DEVELOPING (not yelling, just want to avoid
confusion). The timeline we are working on is tight and will require we begin implementing even before we receive approval from the Provost to put in place the salary adjustments by the September deadline.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Garamond",serif">Waterfall Order of Funding Decisions to Determine Targets</span></b><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:12.0pt;font-family:"Garamond",serif">$500 will be assessed to all FTE</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:12.0pt;font-family:"Garamond",serif">Equity determinations for faculty titles: Brian is finishing the two standard deviations dashboard by July 8 and allow Cristina to run the analyses for all ranks of professor,
agent, and specialist titles</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:12.0pt;font-family:"Garamond",serif">Market determinations by unit leaders: faculty using AAU determinations, staff and appointed assessed through university-wide data for the same titles</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:12.0pt;font-family:"Garamond",serif">Merit determinations: must determine each piece of the funding to get to a bottom line distribution</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:12.0pt;font-family:"Garamond",serif">Funding by division (CES, AES, T&R)</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:12.0pt;font-family:"Garamond",serif">Administrators (Dean’s reports)</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:12.0pt;font-family:"Garamond",serif">Administrative units (Extension Admin, CCT, CAS, Research Admin, etc.)</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">d.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:12.0pt;font-family:"Garamond",serif">Units</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">e.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:12.0pt;font-family:"Garamond",serif">Employee types</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif">Please let’s discuss if you have different ordering. Most salary dollars will be meted out in steps 1-3. The merit portion is likely to be the smallest portion of funds, at least
in this year’s salary process.</span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Garamond",serif"> </span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Cambria",serif">Tentative Compensation Program Timeline</span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Cambria",serif">Stage</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Cambria",serif">Notes</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Cambria",serif">Time to Complete</span></b><o:p></o:p></p>
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<td width="201" valign="bottom" style="width:150.4pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="font-family:"Cambria",serif">Leads</span></b><o:p></o:p></p>
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<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Cambria",serif">Prior Increases</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">Compile prior and currently planned increases</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">Completed</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">CBS<span style="color:#3B3838"> and</span> Extension Administration</span><o:p></o:p></p>
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<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Cambria",serif">Determine Increase ($500) by FTE</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">Determine $500 in accordance with Provost’s directive</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">Completed</span><o:p></o:p></p>
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<td width="201" valign="top" style="width:150.4pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="font-family:"Cambria",serif">CBS<span style="color:#3B3838"> and</span> Extension Administration</span><o:p></o:p></p>
</td>
</tr>
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<td width="167" valign="top" style="width:125.6pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Cambria",serif">Equity Adjustments</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">TT/TE/C/CE employees adjusted to bottom of 2 std devs.</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">By 7/8/2016</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">CBS<span style="color:#3B3838"> and</span> Extension Administration</span><o:p></o:p></p>
</td>
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<td width="167" valign="top" style="width:125.6pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Cambria",serif">Market Adjustments</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">Adjust TT/TE/C/CE employees to meet or exceed AAU baseline rate. Non-faculty based on unit leader determinations of UA salary data.</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">By 7/8/2016</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#3B3838">Unit Heads,
</span><span style="font-family:"Cambria",serif">Extension Administration</span><o:p></o:p></p>
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<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Cambria",serif">Merit Increase Requests</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">Waterfall Order approach to distribute increases</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">7/11/2016 - 7/15/2016</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#3B3838">Unit Leaders (academic, CEDs, AES heads)</span><o:p></o:p></p>
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<![if !supportLists]><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Cambria",serif">Merit Confirmations</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">Compiling merit requests to ensure funding distributions and funds can be processed as proposed; synchronizing requests for split funded employees</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">7/18/2016 – 8/5/2016</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#3B3838">Unit Heads</span><span style="font-family:"Cambria",serif">, CBS, Extension Administration</span><o:p></o:p></p>
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<![if !supportLists]><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Cambria",serif">Adjustments Processing</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">Business Officers process adjustments in the system for 1500 employees</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">8/8/2016 – 8/22/2016</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif">Business Officers</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif">Jeffrey Ratje</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif">Associate Dean, Finance and Administration
<span style="color:#44546A">|</span> Treasurer, Arizona Experiment Station</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif">College of Agriculture and Life Sciences (CALS)
<span style="color:#44546A">|</span> The University of Arizona</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif">PO Box 210036, Forbes Building, Rm 314C</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif">1140 E. So. Campus Drive
<span style="color:#44546A">| </span>Tucson, AZ 85721</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif">Phone: (520) 621-1468
<span style="color:#44546A">| </span>Fax: (520) 621-8558</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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