[CED/CD/EAT] Cooperative Extension Organizational Transition Phase Gating Management

Thu Aug 6 11:33:41 MST 2020

Jeff et al.,

Thanks for the update.  One note - this is different than the Operational
Phases Matrix listed at
https://extension.arizona.edu/phased-operational-plan.

On that plan (the website), it states Phase 1 restricts outdoor meeting to
less than 5 - the gating you provided states "10 or less."

Also, for Phase 2, the website lists outdoor programming limited to up to 25
people - the gating you provided states "up to 50 people."

Can we get these fixed to agree?

Thanks,

Ed

Wear Because You Care

Edward C Martin, Ph.D.
Director, County Extension
Professor/Extension Specialist - Biosystems Engineering
THE UNIVERSITY OF ARIZONA

Maricopa County Cooperative Extension
4341 E BROADWAY RD | PHOENIX, AZ 85040-8807
Office: 602-827-8232 | Cell: 520-709-0939 
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From: CED <ced-bounces at list.cals.arizona.edu> On Behalf Of Silvertooth,
Jeffrey C - (silverto)
Sent: Thursday, August 6, 2020 11:01 AM
To: EAT <eat at cals.arizona.edu>; ced at list.cals.arizona.edu
Subject: [CED/CD/EAT] Cooperative Extension Organizational Transition Phase
Gating Management

Extension Administration Team (EAT) & County Extension Directors (CEDs):

Following our discussions on 4 August regarding the use of epi curves and
rate of transmission (Rt) values as parameters for evaluating the phase
gating criteria in our Cooperative Extension organizational transition plan,
Kim McReynolds did a great job in finding a site from Harvard that does
provide access to county-based Rt values.  I have recently been looking and
had not seen this site.  So, I really appreciate Kim's good work in helping
us find this information.

The site can be accessed with the following link:

http://metrics.covid19-analysis.org/

If you use the "Rt Map" section and change the resolution to "US Counties",
you can zoom the map in and then if you click on a county, it will bring up
the data.  This will provide the Rt value for the county, the date of its
current value, and the Rt value ranges experienced in that county.  Please
note that there is a 5 day time lag in the updating of the Rt value data.

Consistent with our discussion yesterday, our current plan for phase gate
management for each county will consist of the following three categories
when a CED wants to submit a request to move the unit to a new phase in the
organizational transition plan matrix:

1.	The "Confirmed COVID-19 Cases by Day", epi curves, for the county in
question.  For this, we will use the Arizona Department of Health Services
(AZDH) COVID-19 website dashboard to access this information.  It is
important to have a substantial downward trend in this data for at least the
past 2-3 weeks.

https://www.azdhs.gov/preparedness/epidemiology-disease-control/infectious-d
isease-epidemiology/covid-19/dashboards/

2.	Rt values for the county from the Harvard COVID-19 analysis website
as previously described: http://metrics.covid19-analysis.org/

3.	An assessment from the CED on the situation and conditions in the
county, including the following factors: county health department
recommendations and policies, local school conditions, the CED's capacity to
manage Extension personnel and members of the community participating in
Extension programs.  The nuances associated with this process are unique to
each county and the CED should have the best understanding of the related
conditions.  Therefore, this is the place for the CED to make their case for
moving the county Extension unit to a new phase.  If additional data is used
to substantiate the CED's case, please utilize AZDH data from the dashboard
website referenced earlier and specifically identify what is being used and
why.

We will begin the review process within the EAT for any requests received on
10 August 2020 and continue to do that on bi-weekly intervals.  The earliest
possible date for implementation will be 17 August 2020 and we will continue
in this manner on a bi-weekly basis.

Managing this process on a 2-3 week basis is necessary due to the conditions
of the viral disease and public health conditions in an area.

All Cooperative Extension units are currently operating in Phase 0. As we
discussed yesterday, we do not anticipate making phase changes in August but
we can initiate our process on 10 August and become familiar with it.
Please refer to the attached phase matrix that has been revised in response
to our discussion on Tuesday, 4 August 2020. 

I encourage each of you to begin looking into this data and your surrounding
conditions in this regard on a regular basis.  Recognizing trends in the
data as well as community behavior and activity are all important in
evaluating this process.  

County Extension units will not advance in the phase transition process
without the initiative and action of the CED by submitting phase change
requests to the EAT.  

Please send your requests to Kristie Gallardo.  Kristie will distribute
these requests to the other EAT members.

I am well aware that all of this represents a new set of procedures and
conditions for us all.  We truly appreciate your cooperation as we work
together through this next stage of our COVID-19 journey.  Accordingly, I
look forward to our continued discussions as we proceed.

Best regards,

Jeff

Jeffrey C. Silvertooth, Ph.D.

Associate Dean

Director for Extension & Economic Development

Division of Agriculture, Life, & Veterinary Sciences, and Cooperative
Extension

Forbes 301, Bldg. #36

University of Arizona

Tucson, AZ       85721-0036

520-621-7205

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