[CED] CED Travel/Expense Reimbursement Policy Update

[Greeno, Carolyne A - (cagreeno)]

Just some clarification of the message below:

Extension Administration will no longer be reviewing CED reimbursements.  Original paperwork can be sent directly to FSO.  We will only need be involved in the routing if the reimbursements involve one of our account numbers.  In that case we only need to see scanned copies which can be attached to the edoc.  Originals can still go directly to FSO.

Yay for progress!

Carolyne A. Greeno | Business Manager, Senior
Cooperative Extension Administration

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From: calsbusofficers-request at list.arizona.edu<mailto:calsbusofficers-request at list.arizona.edu> [mailto:calsbusofficers-request at list.arizona.edu] On Behalf Of Alma Ruth Williams
Sent: Monday, August 11, 2014 11:13 AM
To: CALS Business Officers
Subject: [calsbusofficers] WEEKLY EMAIL DIGEST FOR CALS BUSINESS OFFICERS 081114

WEEKLY EMAIL DIGEST FOR CALS BUSINESS OFFICERS                    August 11, 2014

TRAVEL AUTHORIZATIONS AND REIMBURSEMENTS FOR CALS UNIT HEADS: FROM RHONDA HATZELIS

Effective immediately all Travel Authorizations and reimbursements for CALS units heads will no longer require review/approval from CALS Business Services Office or the Cooperative Extension Administration Office.  Once approved by your own business office, documents can be submitted directly to the appropriate University processing department.

This new procedure is a first step towards streamlining the way our college conducts business.  Eliminating this unnecessary routing step avoids reimbursement delays, decreases the processing time for Travel Authorizations, and reduces the transactional costs throughout the system.  It will also avoid confusion over where to send paperwork for processing.

Unit business staff are accountable for their work.  It is critical that business officers seek training and guidance if they have questions or concerns.

Please remember that the University continues to require Supplemental Foreign Travel Authorization Forms for Travel Warning Areas be approved by the appropriate college administrator, Dean Burgess or Dr. Silvertooth.

We are eager to support business officers with this change and welcome additional feedback.  If business staff have a concern, feel uneasy about a specific travel or reimbursement, or would like some general guidance, please contact Carolyne cagreeno at email.arizona.edu<mailto:cagreeno at email.arizona.edu> or Carol cbessels at ag.arizona.edu<mailto:cbessels at ag.arizona.edu>.


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