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<p class="MsoNormal">Hello Agvisors,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please see the follow-up from Kara Owens. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best,<o:p></o:p></p>
<p class="MsoNormal">Serena<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><img width="120" height="96" style="width:1.25in;height:1.0in" id="Picture_x0020_3" src="cid:image003.png@01D8C83C.B3EEE340" alt="The University of Arizona block 'A' logo."><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:14.0pt;color:#0C234B">Serena Valle, M.A.</span></b><span style="font-size:10.0pt;color:#495057"><br>
Senior Academic Advisor I<br>
CALS Career & Acad Svcs<br>
THE UNIVERSITY OF ARIZONA<br>
<br>
FORBES, 203<br>
PO BOX 210036 | TUCSON, AZ 85721-0036<br>
<a href="mailto:ssvalle@arizona.edu"><span style="color:#495057">ssvalle@arizona.edu</span></a><br>
Pronouns: she/her/ella<br>
<b><a href="https://www.cals.arizona.edu/"><span style="color:#8B0015">www.cals.arizona.edu</span></a></b><br>
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<p class="MsoNormal"><a href="https://brand.arizona.edu/signature"><span style="color:blue;text-decoration:none"><img border="0" width="400" height="96" style="width:4.1666in;height:1.0in" id="Picture_x0020_4" src="cid:image004.png@01D8C83C.B3EEE340" alt="Integrity, Compassion, Exploration, Adaptation, Inclusion, Determination"></span></a><o:p></o:p></p>
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<p class="MsoNormal"><b>From:</b> Owen, Kara - (karaowen) <karaowen@arizona.edu> <br>
<b>Sent:</b> Wednesday, September 14, 2022 1:00 PM<br>
<b>To:</b> Rodriguez Lorta, Nancy G - (nancyr) <nancyr@arizona.edu><br>
<b>Cc:</b> Svedberg, Sherrie J - (svedberg) <svedberg@arizona.edu>; Valle, Serena Sidra - (ssvalle) <ssvalle@arizona.edu><br>
<b>Subject:</b> Agvisors Fall 2022 Meeting: Follow Up<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hi Nancy,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you again for inviting me (and Sherrie) to your “Agvisors” meeting this week—it was a pleasure to see all of you and talk about some important graduation information and updates!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>I just wanted to follow up on the conversation regarding Undergraduate Certificates (UCERTs), as I know the time spent on the subject was short, and I’m wondering if you wouldn’t mind passing this along to your advisors as well.<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">As we mentioned in the meeting, the new process to complete the graduation application for UCERTs is for the Certificate Application (see attached for downloadable/fillable form) to
be sent to me at the time that the certificate is added to the student’s program stack via the online request form (<a href="https://registrar.arizona.edu/faculty-staff-resources/forms-help-guides/program-and-plan-change-requests">https://registrar.arizona.edu/faculty-staff-resources/forms-help-guides/program-and-plan-change-requests</a>).
The program add request should be submitted as soon as the student has expressed interest in completing the program. Once I receive the application, I will monitor the student’s account for when the program has been added, and at that point, I will save the
application to our records, add the applicable EGT, and post the $15 certificate candidacy fees.<o:p></o:p></li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3">For information’s sake, the old process was that the student would have the program added at the time they expressed interest, but then the application would not be submitted until
the beginning of the final semester in which they were to fulfill the UCERT degree requirements. This helped so that we could avoid charging the $15 fee to accounts prematurely, as we know students sometimes change their mind (and this fee is nonrefundable).
Although that will no longer be avoidable, we <b>will </b>be able to make sure that all students/UCERTs have been accounted for, which is very important.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3">I will again publicly thank Katie Hughes for recommending an update to this process in order to better assist students, and I highly encourage any of you to ask questions and give
input on graduation processes, as we are always working towards doing what’s best for everyone; the student, the college, Graduation Services, and The University of Arizona as a whole. I welcome feedback and will take it to management accordingly.<o:p></o:p></li></ol>
</ol>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">In terms of timing—and to reiterate—please ensure that the request to add your student’s UCERT has been submitted at the time that they express interest. It’s important to submit this
early on, as students should be declared in all programs they are pursuing before the final semester ends. This is also important because UA policy
<b>disallows</b> the addition and backdating of a degree after a student has graduated and become inactive. Per the Readmission Policy (<a href="https://catalog.arizona.edu/policy/readmission-university" target="_blank">https://catalog.arizona.edu/policy/readmission-university</a>),
students seeking a degree after being inactivated due to degree awarding should be completing the readmission process; and, the Undergraduate Certificate Policy (<a href="https://catalog.arizona.edu/policy/undergraduate-certificate-definition-procedures-and-policies" target="_blank">https://catalog.arizona.edu/policy/undergraduate-certificate-definition-procedures-and-policies</a>)
states that the correct process for students pursuing a certificate is to "add a certificate before completing their degree requirements". Therefore, please ensure that any of your students seeking a certificate (or any additional degree) are declared in the
program (by completing the program request form) immediately upon notification from the student that they wish to complete it.<o:p></o:p></li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3">For questions or issues regarding program adds or changes, or regarding the form itself, please contact
<a href="mailto:reg-grades@arizona.edu">reg-grades@arizona.edu</a>. <o:p></o:p></li></ol>
</ol>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Again, to reiterate what was said during the meeting—the reason UCERTs are different from regular UGRD degrees is because we do not have the online application for UCERTs as we do
for other degrees, so if I do not have a UCERT application from a student’s advisor, I have no way of knowing the student will be completing it and when they will be completing it. That is why we put so much emphasis on this process. We are always working
on improving our processes, but for now, this is the current one we have in place for our UCERTs.<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please let me know if you have any questions regarding the above information, or anything else that was addressed during yesterday’s meeting. Thank you again for all your efforts and for the ability to collaborate with you on increasing
the efficiency and effectiveness of our roles in your students’ education.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Have a fantastic day!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="background:white"><b><span style="font-size:14.0pt;color:#0C234B">Kara Owen</span></b><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;color:#767676">Graduation Services Advisor</span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;color:#767676">Office of the Registrar</span><span style="color:black"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;color:#767676">THE UNIVERSITY OF ARIZONA</span><span style="color:black"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;color:#767676">Academic Administration West, Rm 19</span><span style="color:black"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;color:#767676">PO Box 210067 | Tucson, AZ 85721-0067 </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;color:#767676">Office: 520-621-0975</span><span style="color:black"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><b><u><span style="font-size:10.0pt;color:#AB0520"><a href="mailto:karaowen@arizona.edu"><span style="color:blue">karaowen@arizona.edu</span></a> </span></u></b><span style="font-size:10.0pt;color:#AB0520"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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The U' ' *ere 'v of A ona PCI*' oseav • tes:
working together to expand human potential,
explore new horizons and enrich lite for all.
Integrity Compassion Exploration
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