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<p class="MsoNormal"><span style="color:#1F497D">Please share these communications with advisors in your colleges. Thank you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;color:#1F497D">_______________________________________<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:#1F497D">Roxie L. Catts<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:#1F497D">Director, Advising Resource Center and<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:#1F497D">Coordinator, Undergraduate Academic Advising
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:#1F497D">Office of the Provost/Academic Affairs<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:#1F497D">Student Union Memorial Center, Room 411
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:#1F497D">University of Arizona<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:#1F497D">(520)626-7988<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:#1F497D"><a href="http://advising.arizona.edu/"><span style="color:blue">http://advising.arizona.edu</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:16.0pt">UAAC Communication About Campus Changes to/from UA Online<o:p></o:p></span></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt">We have created a new campus value in UAccess to identify our UA Online degree programs. Current students wishing to enroll in one of our fully online degree programs will need their campus changed to Online,
in addition to any program/plan changes. Advisors do not have access to change the campus value in UAccess, so the Registrar’s Office will process those campus/program/plan changes for them. We have created a new workflow form for this purpose, located at
</span><a href="https://www.registrar.arizona.edu/forms/FormsMenu.aspx"><span style="font-size:12.0pt">https://www.registrar.arizona.edu/forms/FormsMenu.aspx</span></a><span style="font-size:12.0pt">.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">There are a number of very important things to consider before we make this type of change to a student’s record. Students seeking to change campuses more than one time during their undergraduate career will
need special Administrative approval. Students seeking a change to the Online campus could forfeit institutional aid or other important benefits.<o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;color:#C00000"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Therefore, it was determined that a higher level approval is necessary. After qualifying the student for a campus change, the form must be submitted by the Director of Advising responsible for the plan the
student is changing to, or his/her designee.<i><span style="color:#C00000"> <o:p>
</o:p></span></i></span></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;color:#C00000"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:12.0pt">For example, the form for a student changing from any Main Campus degree plan TO the Communication BA offered on the Online Campus would need to be submitted by Rachael Ronald, Director of Advising for SBS,
or the person she has identified to the Registrar’s Office as the designee for changes TO that plan in the Online campus. If a designee is identified, that person should be trained with specific knowledge about the Online campus offerings, cost structure,
etc. in order to advise the students appropriately. <i><span style="color:#C00000">Further detail about the suggested advising conversation topics for students interested in Campus Change is provided in the attached Business Process documentation.<o:p></o:p></span></i></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">You’ll also use this form in the future when a student wants to change campuses from Online to Main.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">The submission of the form will trigger action by several departments, if applicable:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">Office of Scholarships and Financial Aid</span></b><span style="font-size:12.0pt"> – will review the student’s account to determine if they must be repackaged. Students going to UA Online will lose institutional
aid.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">International Student Services –
</span></b><span style="font-size:12.0pt">will advise of any visa issues<b><o:p></o:p></b></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">Office of the Registrar</span></b><span style="font-size:12.0pt"> - will change the program/plan/campus, update enrollment appointments and Student Groups, and assign a Service Indicator to the student’s
record which shows he/she has made their one-time campus change.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">We will also send the student an email containing information about many other aspects of changing campuses including recreation center privileges, housing, meal plan, and parking considerations, immunization
requirements, and any changes in mandatory fees.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">We are developing some UAccess automation to support this process in the future. I’ll share the details as we build things out.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
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