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<p class="MsoNormal"><span style="color:#1F497D">Below is Jody’s email for those Agvisors not on the UPAC listserv.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Keep me posted with questions!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Nancy<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#404040">Nancy G. Rodriguez-Lorta</span><span style="color:#404040">, M.Ed. | Associate Director - Advising, Orientation and Retention<br>
UA College of Agriculture and Life Sciences | Office of Career & Academic Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#404040">Forbes Building, Room 211 | PO Box 210036 |Tucson, AZ 85721-0036<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#404040">Phone: (520) 621-3611 | Fax: (520) 621-8662<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#404040">Twitter: @CALS_UA | Website: cals.arizona.edu/cas<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#404040"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="color:#404040">To schedule an appointment call (520) 621-3616<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> upac-request@list.arizona.edu [mailto:upac-request@list.arizona.edu]
<b>On Behalf Of </b>Payne, Jody M - (jmpayne)<br>
<b>Sent:</b> Friday, October 17, 2014 3:56 PM<br>
<b>To:</b> UPAC@list.arizona.edu<br>
<b>Subject:</b> [UPAC] New Online Application for Graduation is LIVE!<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Greetings Advising Community,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">We are excited to announce that the online application for graduation is now live! The attached “Application for Graduation” power point shows the process in detail. I’ve also attached a power point tutorial
we’ve created for students, which will be posted on our website.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Here is a quick look at the process steps:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore">1)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">Student is made eligible to apply for graduation and is notified by email that they may apply<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore">2)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">Two checklist items are created for the student, “Apply for Graduation,” and “Contact Advisor”<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore">3)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">Student applies online<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore">4)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">The “Apply for Graduation” checklist item is completed<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore">5)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">The student receives a second email with instructions to contact their academic advisor to complete the Degree Audit Worksheet<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore">6)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">Student meets with his advisor<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore">7)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">Advisor sends the Degree Audit Worksheet to the Graduation Services Advisor<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore">8)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">The Graduation Services Advisor records receipt of the worksheet<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore">9)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">The “Contact Advisor” checklist item is completed<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore">10)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">The Graduation Services Advisor reviews the Degree Audit Worksheet and ultimately posts the degree<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">The “Pink Sheet” has a new name – “<b>Degree Audit Worksheet</b>.” I’ve attached that document here; please discard your pink sheets and use this one from now on.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Once the student submits the application for graduation, they will receive an email with instructions to contact you to complete their Degree Audit Worksheet. But you may choose to reach out to them as well.
There is a report in Analytics you will use to see who has applied for graduation and therefore needs a Degree Audit Worksheet. Navigate to the Student Degrees dashboard > Expected Graduation tab, and use the top report on that page. Input the Expected Grad
Term you want to see (it will default to the current term), your college, and the Undergraduate career, and click “Apply.” You can export the results and sort by major.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="1086" height="255" id="Picture_x0020_3" src="cid:image005.jpg@01CFE95B.BCD4EB80" alt="cid:image002.png@01CFE942.756AF190"><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Over 8,000 students will be eligible to apply for any one of the next three terms for graduation. We will make them all eligible to apply in smaller groups over the next few weeks so we can best handle that
volume. If you have a student who needs to apply for graduation right away, you can send Rachel Hamm (</span><a href="mailto:rhamm@email.arizona.edu"><span style="font-size:12.0pt">rhamm@email.arizona.edu</span></a><span style="font-size:12.0pt">) or me a
request to manually update the record. The first batch of students will be made eligible to apply tonight at 8PM.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Please let me or your Graduation Services Advisor know if you have any questions!
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Jody<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Jody Payne, MBA<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Assistant Registrar<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Administration Bldg, Rm 210<br>
P.O. Box 210066 | Tucson, Arizona 85721 <br>
Ph: 520.621.0976 | Fax: 520.621.8944</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:navy">
</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">| e-mail:
</span><a href="mailto:jmpayne@email.arizona.edu"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">jmpayne@email.arizona.edu</span></a><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><img border="0" width="213" height="51" id="Picture_x0020_1" src="cid:image002.png@01CFEA22.D20F9D20" alt="cid:image001.png@01CCEA2D.50A43B30"></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
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