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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal>Date: August 20, 2012<o:p></o:p></p><p class=MsoNormal>To: Deans, Directors and Department Heads<o:p></o:p></p><p class=MsoNormal>From: Beth Acree, University Registrar<o:p></o:p></p><p class=MsoNormal>Re: FERPA Information on the Registrar’s Website<o:p></o:p></p><p class=MsoNormal>The Registrar’s Office has updated the web pages relating to information about the Family Educational Rights and Privacy Act (FERPA). The primary URL is <a href="http://www.registrar.arizona.edu/ferpa/ferpa-compliance">http://www.registrar.arizona.edu/ferpa/ferpa-compliance</a>. Please check your websites for any references to FERPA and make sure that they are pointing to the new URL. <o:p></o:p></p><p class=MsoNormal>There are now four primary sections. The first section provides the basic information that everyone needs to understand. The other sections provide specific information for students, parents and instructors/staff. <o:p></o:p></p><p class=MsoNormal>All UA staff and instructors should take notice of a new category called <i>limited directory information. </i> There are three items in this category that may be released, but only in very specific situations. Those items are:<o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='mso-list:l1 level1 lfo3'>Student employment information (title, pay rate, dates of employment) - Released by Human Resources to verify employment for students as wells as employees (active and former) to potential employers, landlords, and companies that offer credit instruments (stores, banks, mortgage lenders). <o:p></o:p></li><li class=MsoNormal style='mso-list:l1 level1 lfo3'>Date of birth* - Date of birth is only released to official agencies as required for matching student records. <o:p></o:p></li><li class=MsoNormal style='mso-list:l1 level1 lfo3'>Student photo - Will only be utilized and/or released to University faculty and staff for attendance, testing, academic advising and identification in health and safety situations <o:p></o:p></li></ul><p class=MsoNormal>(Student photos have recently been added to UAccess Student and are viewable through the Instructor Center Class Roster.)<o:p></o:p></p><p class=MsoNormal>Other new additions include screenshots that show students how to restrict their information using UAccess Self-Service, <a href="http://www.registrar.arizona.edu/sites/default/files/Directory%20restrictions%20in%20UAccess.pdf">http://www.registrar.arizona.edu/sites/default/files/Directory%20restrictions%20in%20UAccess.pdf</a>, and a tutorial that describes two different ways to view whether a student has a FERPA directory information hold, <a href="http://www.registrar.arizona.edu/sites/default/files/FERPA%20Restrictions%20for%20Staff.pdf">http://www.registrar.arizona.edu/sites/default/files/FERPA%20Restrictions%20for%20Staff.pdf</a> .<o:p></o:p></p><p class=MsoNormal>Please let me know if you have any questions about this information or if you would like someone from the Registrar’s Office to provide an overview to your department.<o:p></o:p></p><p class=MsoNormal style='margin-bottom:0in;margin-bottom:.0001pt;line-height:normal'>Beth Acree<o:p></o:p></p><p class=MsoNormal style='margin-bottom:0in;margin-bottom:.0001pt;line-height:normal'>University Registrar<o:p></o:p></p><p class=MsoNormal style='margin-bottom:0in;margin-bottom:.0001pt;line-height:normal'><a href="mailto:acree@email.arizona.edu">acree@email.arizona.edu</a><o:p></o:p></p><p class=MsoNormal style='margin-bottom:0in;margin-bottom:.0001pt;line-height:normal'>(520) 621-3432<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>