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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> University Professional Advisors Council [mailto:UPAC@LISTSERV.ARIZONA.EDU] <b>On Behalf Of </b>Burklund, Aubrey A - (aab2)<br><b>Sent:</b> Wednesday, October 19, 2011 8:07 PM<br><b>To:</b> UPAC@LISTSERV.ARIZONA.EDU<br><b>Subject:</b> Advisor Notes further enhanced<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Dear Advisors,<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Advisor Notes functionality in UAccess has been further enhanced. At the request of the advising community, note creators now have the ability to add attachments to notes. Any form of attachment may be added when a note is initially created. You will notice you have the option to select ‘Never Purge.’ This checkbox should only be checked when an attachment should remain with a note forever and all time. Attachments may eventually be purged from the system if the university runs into storage limitations. In the event this becomes an issue, the advising community will be asked to help develop a purge policy but rest assured that nothing would be purged for students who are active at the time and a clear audit record would be kept if this becomes a necessity.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>To keep with the secure nature and integrity of Advisor Notes, attachments may only be added, removed, or changed from a note before the note is first saved. After the note has been saved, no additional attachments may be added, no attachments already added may be removed, and the ‘Never Purge’ option may not be changed from its saved status. Notes may still have addendums created, but attachments will not have the ability to be altered. Also, please be aware that by adding an attachment, this information becomes part of the student’s record and therefore only items that would be appropriate to be viewed by the student themselves upon request should be attached.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>An additional new feature you may notice is the ‘Add’ button at the bottom of the Advisor Notes page. When clicked, this button will take you back to the ‘Add a New Value’ tab for Advisor Notes. If you have information on the advisor note that you have not saved, you will receive a warning message prior to being routed to the new page.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>If you have any questions about this, please feel free to contact myself or Sarah Wieland. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:13.0pt;font-family:"Lucida Calligraphy";color:#7030A0'>Aubrey Burklund, M.Ed.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#0F243E'>Senior Business Analyst<o:p></o:p></span></p><p class=MsoNormal><span style='color:#0F243E'>Student Administration - Academic Advising<o:p></o:p></span></p><p class=MsoNormal><span style='color:#0F243E'>Univeristy Information Technology Services<o:p></o:p></span></p><p class=MsoNormal><span style='color:#0F243E'><a href="mailto:aab2@email.arizona.edu">aab2@email.arizona.edu</a><o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>