[Agvisors] Fwd: [rcschedulenews] Important updates from RCS: SP21 updates by 11/3 - SU/FA 21 Open Scheduling

Tue Oct 27 21:19:27 MST 2020

Greetings Agvisors,

Message below has three important components:

  1.  Spring 2021 OnRamp | Stage Determination & Class Formats | Deadline 11/3
  2.  Spring 2021 Reading Days | Opt-Out process
  3.  Summer & Fall 2021 | Open Scheduling Announcement & Timeline

Online session scheduled for Thursday 10/29 will be informative.

Best,
Nancy

Nancy G. Rodriguez-Lorta, M.Ed.
Senior Director, Advising and Student Services
UA College of Agriculture and Life Sciences Office of Career & Academic Services
Forbes Room 203 | PO Box 210036 |Tucson, AZ 85721-0036
Phone: (520) 621-3616 | Fax: (520) 621-8662
Website: cals.arizona.edu/students/advising

Reasons reap results – J. Kwik
U
________________________________
From: rcschedulenews-request at list.arizona.edu <rcschedulenews-request at list.arizona.edu> on behalf of Underwood, Alex - (aunderwood) <aunderwood at arizona.edu>
Sent: Tuesday, October 27, 2020 5:18 PM
To: rcschedulenews at list.arizona.edu
Cc: caac at list.arizona.edu; covidpac at list.arizona.edu
Subject: [rcschedulenews] Important updates from RCS: SP21 updates by 11/3 - SU/FA 21 Open Scheduling

Good afternoon,

I hope this finds you well and want to thank you all for your support and collaboration during these past few months.

This message has three important components:

  1.  Spring 2021 OnRamp | Stage Determination & Class Formats | Deadline 11/3
  2.  Spring 2021 Reading Days | Opt-Out process
  3.  Summer & Fall 2021 | Open Scheduling Announcement & Timeline

As always, please let me or anyone in the RCS team know if you have any questions/concerns.

Thanks,
Alex

Spring 2021 OnRamp | Stage Determination & Class Formats | Deadline 11/3
Yesterday, the Provost sent an announcement to Heads, Chairs & Directors (copy here<https://registrar.arizona.edu/sites/registrar.arizona.edu/files/forms/SP21%20OnRamp%20-%20Message%20to%20Heads%2C%20Chairs%2C%20Directors%20-%2010.26.20.pdf>) with the OnRamp process for the Spring 2021 academic term.
The deadline to submit the template is Tuesday, November 3rd at 5pm Arizona time. Templates can be emailed to rcshelp at arizona.edu<mailto:rcshelp at arizona.edu>.
To support this quick turnaround we are hosting a Q & A session with the Office of Instruction and Assessment <https://oia.arizona.edu/> this Thursday – information below:
SP21 Class Stages & Formats
A session for instructors, class schedulers, and department leaders about the Spring 2021 class format and stage determinations. Will include representatives from the Office of Instruction & Assessment.
Date: Thursday, October 29th
Time:  Noon, Arizona time
Zoom Link: https://arizona.zoom.us/j/82846711193;

Spring 2021 Reading Days | Opt-Out Process
Within the announcement<https://view.comms.arizona.edu/?qs=81c7f0be4a6b2797b932628d98132912c03cafc5d6287ab17738ec7d6dadf93f984b6a949d2a450cc1716df43deaee321b95719142b0a300296b8228c07b160e0a828f78ca6366996394146103d72bc3> that Spring Break will be replaced by a number of Reading Days, it is expected that a limited number of classes will need to meet on Reading Days to stay in sync across all sections.
These requests should be limited to:

  1.  Laboratory or studio classes that require significant setup or require to meet in consistent pattern across sections to stay in sync.
  2.  Practicum type classes that otherwise would not have followed the traditional Spring Break schedule (i.e. – Student Teaching)
We will utilize section forms <https://rcs.registrar.arizona.edu/rcscourseforms2.0/FormOptions.aspx> for this opt-out process.  A How to Guide on submitting this request is available online. <https://registrar.arizona.edu/sites/registrar.arizona.edu/files/forms/How%20to%20Request%20Reading%20Day%20Exemption%20Spring%202021.pdf>

Summer & Fall 2021: Open Scheduling
Departments have access beginning today to start updating the Summer 2021 and Fall 2021 Schedule of Classes.  To account for the significant changes that were made to the Summer and Fall 2020 schedule, we have rolled forward the 2019 schedule to 2021.
Please review the information and timelines below.
Items to be Resolved for Fall and Summer 2021:
Additional Classes to Add
To help identify classes the differences between 2019 and 2021, term based reports Summer<https://registrar.arizona.edu/sites/registrar.arizona.edu/files/forms/2202%20to%202212%20Roll%20Requests.xlsx> | Fall<https://registrar.arizona.edu/sites/registrar.arizona.edu/files/forms/2204%20to%202214%20Roll%20Requests.xlsx> have been created and processing instructions can be found here<https://arizona.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=9d18bd00-0838-4e03-a871-ac61017190cb>.

If you would like additional sections added en masse; we need the following from you:

  1.  Denote in the spreadsheets whether the class from 2020 (class did not exist in 2019) should be added to the 2021 Schedule of Classes
  2.  Re-name the spreadsheets and return them to rcshelp at arizona.edu<mailto:rcshelp at arizona.edu> by November 9, 2020
  3.  Keep a copy of the spreadsheet in your files for reference so you do not re-create the same course(s) you’ve requested to be added through the spreadsheet process

Global Direct Sections
These sections have been included in Fall 2021 schedule; however, the term roll process does not place the course into a combination. Please combine Global Direct sections where appropriate.

Instructor Updates
We have heard from many department schedulers that they would like the option to mass remove instructors from classes that have rolled.  We have created this request form<https://forms.office.com/Pages/ResponsePage.aspx?id=BVXjXo7rKUmTfWRd9QEyiEGWY3P1wuJAj5-9kZQxeghUOEY2T05HRk1CSVBVMTNFRkpYVDFMSk9EWiQlQCN0PWcu> for that process.

Priority Scheduling Request Form:
We have developed a new process for priority scheduling requests.  Use this form<https://forms.office.com/Pages/ResponsePage.aspx?id=BVXjXo7rKUmTfWRd9QEyiEGWY3P1wuJAj5-9kZQxeghUMURKWVY0MURZQkpFN0IxRUk4M0xKQUFQOSQlQCN0PWcu> to submit your requests by December 1, 2020.
Common Final Exam Request Form:
We have developed a new process to request common final exams.  Use this form<https://registrar.arizona.edu/sites/registrar.arizona.edu/files/forms/common-final-request-10.27.20.docx> to submit your request by December 1, 2020.

SUMMER/FALL 2021 IMPORTANT DATES

October 26

  *   Open Scheduling begins

November 9

  *   Department class list request to add additional classes due to rcshelp at arizona.edu<mailto:rcshelp at arizona.edu>

*December 1

  *   Priority Centrally Scheduled Classroom and Common Final Exam Request Deadline

January 15

  *   Last day of open scheduling
  *   Department schedules should be completed

*January 18

  *   RCS Review and Optimization

February 1

  *   Course modifications due

February 8—12

  *   Resolution week
  *   Department schedule review begins
  *   Sections forms open

March 1

  *   Schedule of classes goes live!
*No requests for schedule adjustments or additions will be accepted from 1/18 – 2/8 to allow for schedule clean-up and room optimization

Summer-Fall 2021 Schedule Build Timeline Grid
26-Oct
18-Jan
8-Feb
1-March
Step 1.
Open Scheduling for Departments

1-Dec
Priority Schedule Requests due
Step 2.
RCS Schedule Review

Step 3.
Resolution Week
Department Schedule Review

Section forms open and are processed in the order received
Step 4.
Summer & Fall Schedule is Live

Alex Underwood
University Registrar
Office of the Registrar
THE UNIVERSITY OF ARIZONA

Modern Languages, 347
PO Box 210067 | Tucson, AZ 85721
Office: 520-621-3432
aunderwood at arizona.edu<mailto:aunderwood at arizona.edu>
Pronouns: he, him, his

registrar.arizona.edu<https://registrar.arizona.edu/>

[cid:image005.png at 01D6AC83.2A0719D0]<https://www.registrar.arizona.edu/>
[Integrety, Compassion, Exploration, Adaptation, Inclusion, Determination]<https://www.arizona.edu/purpose-values>

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