[Agvisors] Revised Academic Grading and Eligibility Policies

Mon Mar 23 16:26:41 MST 2020

Hi Everyone,

I’m sure we will discuss this more in detail tomorrow, however if possible ARC needs to urge the campus community to be very transparent about what colleges will and won’t accept pass/fail grades towards requirements. Something that can be referenced by advisors, similar to the double dipping guidelines.

Best,
Christina
J. Christina Garcia, MS
Assistant Director-Academic Advising | Animal Science Academic Advisor| ANS Graduate Program Coordinator
[cid:ed4ca2e9-bd90-463e-8624-ce299617dfbe]School of Animal & Comparative Biomedical Sciences | College of Agriculture & Life Sciences
University of Arizona
Animal & Comparative Biomedical Sciences Bldg. Rm 220E
[cid:image006.png at 01D6012F.D3512710]PH: 520-626-3526
Click to Schedule an Advising Appt<https://ua-trellis.force.com/uastudent/s/advisor-calendar/?NetId=jcb3>

From: Agvisors <agvisors-bounces at list.cals.arizona.edu> On Behalf Of Jondall, Dava Renee - (davaj)
Sent: Monday, March 23, 2020 3:26 PM
To: Armendariz, Amanda - (amandao) <amandao at arizona.edu>; Staten, Michael E - (statenm) <statenm at arizona.edu>; Rodriguez Lorta, Nancy G - (nancyr) <nancyr at arizona.edu>; agvisors at list.cals.arizona.edu
Subject: Re: [Agvisors] Revised Academic Grading and Eligibility Policies

Agreed.

Dava Renée Jondall
Senior Academic Advisor I/Academic Program Coordinator
Literacy, Learning & Leadership, BS Major
davaj at email.arizona.edu<mailto:davaj at email.arizona.edu>
Appointments: : https://ua-trellis.force.com/uastudent
621-1753, Shantz BLG, Room 425C

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From: Agvisors <agvisors-bounces at list.cals.arizona.edu> On Behalf Of Armendariz, Amanda - (amandao)
Sent: Monday, March 23, 2020 2:54 PM
To: Staten, Michael E - (statenm) <statenm at arizona.edu>; Rodriguez Lorta, Nancy G - (nancyr) <nancyr at arizona.edu>; agvisors at list.cals.arizona.edu
Subject: Re: [Agvisors] Revised Academic Grading and Eligibility Policies

Hello Mike,

I think this is an important topic that needs to be covered and I would appreciate covering this tomorrow at our Agvisor’s meeting.

Best,

[cid:image012.png at 01D6012F.D31B4A00]

From: Agvisors <agvisors-bounces at list.cals.arizona.edu<mailto:agvisors-bounces at list.cals.arizona.edu>> On Behalf Of Staten, Michael E - (statenm)
Sent: Monday, March 23, 2020 2:51 PM
To: Rodriguez Lorta, Nancy G - (nancyr) <nancyr at arizona.edu<mailto:nancyr at arizona.edu>>; agvisors at list.cals.arizona.edu<mailto:agvisors at list.cals.arizona.edu>
Subject: Re: [Agvisors] Revised Academic Grading and Eligibility Policies

Everyone,

I believe the extra yellow highlighted sentence was added as a concession to a couple of colleges that were pushing back hard on the P/F proposal.   From a practical standpoint, I'm not sure exactly what it means, except that colleges do retain some ability to reject a P/F request.  I expect this will become a public relations problem as students begin to perceive that some student requests are being rejected and others are not.   I hope that we do not fall into this swamp in CALS.  Perhaps we can talk about this at tomorrow's Agvisors meeting?   What do you all think?

Mike

Michael Staten | College of Agriculture and Life Sciences
Bart Cardon Associate Dean for Career and Academic Services
Professor, Agricultural and Resource Economics
The University of Arizona
Forbes Hall, Room 211
The University of Arizona
PO Box 210036
Tucson, AZ 85721-0036
PHONE: 520.621.1932
statenm at email.arizona.edu<mailto:statenm at email.arizona.edu>
www.mikestaten.com<http://www.mikestaten.com>

________________________________
From: Agvisors <agvisors-bounces at list.cals.arizona.edu<mailto:agvisors-bounces at list.cals.arizona.edu>> on behalf of Rodriguez Lorta, Nancy G - (nancyr) <nancyr at arizona.edu<mailto:nancyr at arizona.edu>>
Sent: Monday, March 23, 2020 1:37 PM
To: agvisors at list.cals.arizona.edu<mailto:agvisors at list.cals.arizona.edu> <agvisors at list.cals.arizona.edu<mailto:agvisors at list.cals.arizona.edu>>
Subject: [Agvisors] FW: Revised Academic Grading and Eligibility Policies

Greetings Team:

Hope you all had a good weekend considering the circumstance. Thanks to all that have sent great questions on the revised academic grading and eligibility policies sent on Friday by Provost Folks.  Today we found out students were sent a slightly different announcement (below is a copy shared by UAAC colleague sent by one of her students).

The Pass/Fail section for students had an additional sentence: Please keep in mind that some courses taken on a pass/fail basis are constrained from being used to meet certain major requirements .

Clarification is still needed on many of the policies…work in progress.  In the interim the Registrar has been updating an FAQ page<https://registrar.arizona.edu/coronavirus-covid-19-information>. Please visit the site and send me, with cc advising at cals.arizona.edu<mailto:advising at cals.arizona.edu> as we compile further items that need clarification. It was requested for us to collect the information and work within UAAC to send updates to the Registrar.

An online form is in the process of being created for students to submit the P/F change.  Students will be strongly encouraged to consult with an advisor (can’t be mandated) prior to changing to P/F grading option.

Questions you have all sent not addressed on FAQ site yet, will be addressed. Thanks team as we all continue to work through this transition.

Best,

Nancy

Nancy G. Rodriguez-Lorta, M.Ed. | Senior Director, Advising and Student Services
UA College of Agriculture and Life Sciences | Office of Career & Academic Services

Forbes Room 203 | PO Box 210036 |Tucson, AZ 85721-0036

Phone: (520) 621-3616 | Fax: (520) 621-8662

Website: cals.arizona.edu/students/advising

To schedule an appointment call (520) 621-3616

Reasons reap results – J. Kwik

From: Office of the Provost <provost at comms.arizona.edu<mailto:provost at comms.arizona.edu>>
Date: March 20, 2020 at 7:50:43 PM MST
Subject: Revised Academic Grading and Eligibility Policies
Reply-To: "Office of the Provost" <reply-ff011171766607-303_HTML-17066919-110007453-47 at comms.arizona.edu<mailto:reply-ff011171766607-303_HTML-17066919-110007453-47 at comms.arizona.edu>>

Revised Academic Grading and Eligibility Policies due to COVID-19

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[Office of the Provost Logo]

Revised Academic Grading and Eligibility Policies

Dear Arizona Students,

While I will always encourage you to complete all of your courses, there are extreme disruptions that have occurred due to the COVID-19 pandemic that may have such significant impacts on some of you that we have developed a suite of one-time additional options. The material below is complex, due to the nature of how these options can be met. Please read through; we stand ready to help.

The logistics associated with this guidance are being worked out in real time. We appreciate your patience as we work to implement these policy changes. An FAQ is now available on the Office of the Registrar website<http://click.comms.arizona.edu/?qs=14d32a586635afdb4dbb945f85f7678419d80a3a94570a2640c755a3ad95ec18845896bfdb1dde6a2c7634202f1e644755b7746cfb39aa7f>, and the most up-to-date details will be provided there. We encourage you to consult with your academic adviser as you consider any of the options described in this memo.

Given the extreme disruptions that have occurred due to the COVID-19 pandemic, the following policies will be implemented on an emergency basis during the Spring 2020 term. The entire University of Arizona community is committed to your success and hope that these additional options and accommodations will help you focus on completing your courses while managing through all of the stressors this pandemic may have caused.

This temporary policy was created to help keep you on track toward graduation. We are striving to maximize the credits you earn during the Spring 2020 term while at the same time ensuring the quality of instruction and your learning, subject to the constraints imposed by the pandemic.

We believe that many of you will be able to adjust, and we hope that you and your instructors will work to complete your courses using the remote modality using the typical assignments and assessments (albeit in an online format) and on the spring semester timeline.

However, where adjustment is not possible, we provide the following guidance and assistance in this regard. Instructors and students will be given, on a one-time basis, the following additional options related to grading during the Spring 2020 term.

I.   Pass/Fail Grading
During the Spring 2020 term only, and at the discretion of the individual student, any course may be graded on a pass/fail basis, and these courses will count towards program requirements and satisfy future prerequisite requirements if a passing grade is earned. A student wishing to move to the pass/fail grading option must notify the registrar by the last day of class for Spring 2020. Please keep in mind that some courses taken on a pass/fail basis are constrained from being used to meet certain major requirements.

II.   Course Withdrawal
The last date for a student-initiated withdrawal from a full-term class in the current term will be moved to April 14, 2020, and the units associated with withdrawn courses will NOT count towards the 18-unit lifetime maximum allowed for undergraduate students.

For non-full-term sessions, the registrar will provide similar dates. The deadline for complete withdrawal will remain the last day of class.

Note: The new deadline for individual class withdrawal occurs after you have been allowed to experience the new online modality for a few weeks. The deadline for course drops and refund period remain the same.

III.   Grade Replacement Opportunity and Repeating a Course
In a future term, you may repeat any course taken during the Spring 2020 term without having this subsequent attempt count towards grade replacement opportunity (GRO) or repeat option limits.

Current University of Arizona policies stipulate that students may attempt a course no more than twice. For the purpose of grade replacement opportunity (GRO), a student may only attempt to repeat a total of 3 courses, not to exceed 10 units, and only those students who have earned fewer than 60 units may utilize the grade replacement opportunity.

Note: This policy change will not undo any previously utilized course repeat or grade replacement attempts, nor will it allow any student who is no longer eligible for grade replacement to become eligible.

IV.   Undergraduate Academic Eligibility
Academic eligibility is the ability to enroll in courses at the University of Arizona; it is automatically calculated at the end of each fall and spring semester. The five undergraduate academic statuses are: eligible, academic review, academic warning, academic probation, ineligible.

The academic eligibility status of an undergraduate student at the end of the Spring 2020 term will be determined by the student’s most recent status, unless a student earns a cumulative 2.0 GPA or greater, in which case their status will become “eligible.” This will allow students to move out of the bottom four statuses if they had a “good” Spring 2020 semester or remain in their current status if the Spring 2020 semester is not helpful to their academic standing. That is, with this revised policy, a student could not move from warning to probation, nor from probation to ineligible statuses.

Please let us know how we can help you continue to be successful this semester.

Sincerely,

Liesl Folks, PhD, MBA

Senior Vice President for Academic Affairs and Provost
Professor, Electrical and Computer Engineering
THE UNIVERSITY OF ARIZONA
provost at arizona.edu<mailto:provost at arizona.edu?subject=>
She / Her / Hers

Our mailing address is:
University of Arizona
PO Box 210066
Tucson, AZ 85721
US

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