[Agvisors] Fwd: Update 2 with Meeting Summary, Internship Council

Wed Mar 18 11:44:21 MST 2020

Colleagues,

Important information here. Please read thoroughly and share broadly with your students and faculty. This will obviously have broad impacts and we will work on messaging that the Career Center will share with students via the daily digests Gabrielle is sending. If you have questions please let me know.

Bridget

Bridget Wade Radcliff
Assistant Director, Career Center
College of Agriculture and Life Sciences
University of Arizona
Forbes Room 204E
bewrad at email.arizona.edu
Pronouns: she/her/hers

The University of Arizona is Arizona’s land grant university and is a Hispanic-Serving Institution located on the traditional homelands of the Tohono O’odham people.
________________________________
From: Springer, Stephanie K - (stephks) <stephks at arizona.edu>
Sent: Wednesday, March 18, 2020 11:35:07 AM
To: SENG-Internship <SENG-Internship at email.arizona.edu>
Cc: Mcandrew, Abra D - (mcandrew) <mcandrew at arizona.edu>
Subject: Update 2 with Meeting Summary, Internship Council

Dear Colleagues,

Here are the summary notes from our Internship Council meeting regarding the COVID-19 mitigation plan. Many thanks to Provost Liesl Folks and AVP Abra McAndrew who joined us.

  *   Regarding student activity:
     *   Students should not be participating in any on-site internships or interacting with anyone in-person. Fully remote internships are the only acceptable operating model for continued internship experiences until further notice.
     *   Academic unit leadership and/or the internship instructor should be communicating this change in policy to students and to the host organization immediately.
     *   A paid intern who continues to go to a workplace to engage in any face-to-face work will not be allowed to earn internship hours, or the associated credit hours, with that work. In-person / face-to-face contact is not an allowed internship activity from this point forward. If a student chooses to continue to go onsite (e.g., because of their employment), or interacts in-person with anyone, they (and their host organization supervisors) need to understand that it is not an approved university activity and will not count towards internship credit.

  *   Regarding the spring academic credit:
     *   First, be sure to document all changes. Here’s my modified syllabus<https://docs.google.com/document/d/1yJnGo_sKcFQUokK6RIH08g_8rnkFYbmMscllf4_A5HQ/edit?usp=sharing> as a sample approach.
     *   Be creative and consider “what’s the right thing for your students” when developing alternative educational experiences for students enrolled in spring internship credit.
        *   Check out the list of crowdsourced activities<https://docs.google.com/document/d/1_hNjxRfzv2ZrDg4oM85VLImxWzX8mttTe3xNS3mXmGY/edit?usp=sharing>. You can provide time estimates for activities and use a simple ‘check-the-box’ grading assessment. Keep in mind the advice “See it big and keep it simple.” Finalizing their internship course is one of many things students are trying to figure out right now.
        *   The Provost strongly suggested a fully online curriculum, in modules roughly equivalent to 1 unit focused on professional or career skills as a solution that would clearly constitute a good faith effort to provide a high quality alternative educational experience and assist with the forensic reporting likely to follow this disruption.
        *   SECD has such self-paced curriculum available for instructors to copy into their D2L sites. SECD will follow up with a detailed overview. Email Annie Kurtin<mailto:Kurtin,%20Anne%20S%20-%20(akurtin)%20%3cakurtin at arizona.edu%3e> and Mary Frances Kuper<mailto:Kuper,%20Mary%20Frances%20M%20-%20(mmiller)%20%3cmmiller at arizona.edu%3e> for access to the vast and robust resources of SECD, including activities that can be imported into your D2L course site. A short meeting for those interested in adopting this solution will occur very soon. Please look for a separate Outlook invite with details.
        *   Be sure to speak with your academic unit leadership about the changes you are making.
        *   Incompletes and withdrawals are an option, but should be pursued only in extreme cases. Our goal is to NOT penalize students or delay degree progression for this situation which is out of their control. If you are interested in exploring withdrawals or switching student enrollment from internship credit to a second 7 week fully online course, reach out to me (Stephanie) regarding process, as I’m getting those details soon.
     *   Remember that internships are graded by “Superior / Pass / Fail” and this may be the time to emphasize to students that earning a Pass is good enough (the S / P grade has no impact on the students’ GPA)
     *   Sample student message that I sent to my students, feel free to modify:
        *   “Rest assured that I'm figuring out alternative career focused and reflection assignments for you to complete so that you can still earn credit for the spring internship hours. I have support from the University to modify the requirement for contact hours at your site so that your graduation is not delayed. I'll be in touch by Wednesday when I have a plan in place. Email me back letting me know that you’ve read through this message by answering these wrap-up prompts – (1) on a scale of 1 (not stressed at all) to 10 (really stressed), tell me how you are feeling about the changes to your day-to-day life right now; and (2) have you already been in touch with your internship site and how did that conversation go?”

  *   Regarding summer:
     *   The ‘only remote internships’ policy is in place until at least July 1. There will be a reassessment on May 1 about what may be allowed beyond July 1.
     *   Talk with your academic unit leadership about (temporarily) modifying the your academic unit’s curriculum to replace required internships with a different option. This change will need to be initiated by the unit’s Program Director.

  *   Here are the links to the full recorded meeting<https://uahs.zoom.us/rec/share/wfR2dq3e5lpJS7fz5WqAXJUaH475aaa81SNMqKJcn0rxGOpMm_0iksbC7nHD9jY3> and slides<https://docs.google.com/presentation/d/1DMZzWeE6Y8P_hQ-lTPKkULdHU6NZZ7eLt2pGEWyRMhY/edit?usp=sharing>.
     *   If you forwarded yesterday’s meeting invite to colleagues across campus, and they are not yet an Internship Council member (check this list<https://docs.google.com/spreadsheets/d/1sY5cQ4s7c-Rnyib64YvY7-pVj2k2AJGilv3ZMbPvIm0/edit?usp=sharing>), send them this message. Also follow up with me so that they can be added to the listserv and receive future communications.

THANK YOU, thank you for being forward thinking and collaborative colleagues. I know Arizona students appreciate our agility in this extraordinary time. As always, feel free to reach out with your questions. My mobile number is 785-587-7227.

Best,

Stephanie – Internship Council Fellow

Stephanie Springer, MPH  |  she/her

Internship Director & Senior Lecturer, Public and Applied Humanities<https://pah.arizona.edu/>

The University of Arizona’s<https://www.arizona.edu/> College of Humanities<https://humanities.arizona.edu/>

Affiliated with Health Promotion Sciences and Student Engagement & Career Development

The UA is a Hispanic-Serving Institution located on the traditional homelands of the Tohono O’odham and Pascua Yaqui people.

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