[Agvisors] Update: COVID-19 Mitigation Plan/CALS Advising

[Jondall, Dava Renee - (davaj)]

Nancy,
We need computers that have enough power to work in Zoom, the UA Box, UAccess, Search the UA internet sites, Excel, and Trellis all at the same time.  I believe that my personal Surface has the same power as a Chrome book, and Brian can correct me if I am wrong; they do not have enough computer power to run all of these systems at once.


Dava Renée Jondall
Senior Academic Advisor I/Academic Program Coordinator
Literacy, Learning & Leadership, BS Major
davaj at email.arizona.edu<mailto:davaj at email.arizona.edu>
Appointments: https://sbs.arizona.edu/advising/index.php?k=72b32a1f754ba1c09b3695e0cb6cde7f
621-1753, Shantz BLG, Room 425C

[BE Logo]

[VETERAN-ALLIANCE_PRIMARY_email]
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From: Rodriguez Lorta, Nancy G - (nancyr)
Sent: Friday, March 13, 2020 2:37 PM
To: Jondall, Dava Renee - (davaj) <davaj at arizona.edu>; agvisors at list.cals.arizona.edu; Little, Brian Corey - (bclittle) <bclittle at arizona.edu>; Farrell-Poe, Kathryn L - (kittfp) <kittfp at arizona.edu>
Cc: Staten, Michael E - (statenm) <statenm at arizona.edu>; Hunt, James E - (jeh) <JHunt at ag.arizona.edu>
Subject: Update: COVID-19 Mitigation Plan/CALS Advising
Importance: High

Greetings Agvisors team,

Dava, thank you for the details. The survey question with check all that apply was updated shortly after it was sent, but a few advisors had submitted their responses.  Apologies on the confusion.

We have some Chromebooks with webcam functionality available in Forbes 203.  Would your device plus a Chromebook allow you to be fully functional to have zoom and phone availability for students and potential zoom meetings?

CAS advising unit in Forbes 203 will be open until 5pm today Friday (3/13) to get a loan Chromebook. We will also hold more virtual zoom and phone appointments, and drop-ins via Trellis for the next couple of weeks at least through April 6. Next week we will have in person availability through Tuesday 3/17 and case by case basis after that.  CAS advising team will be available during regular business hours Monday-Friday via Skype IM, email at advising at cals.arizona.edu<mailto:advising at cals.arizona.edu>, zoom drop-ins at https://arizona.zoom.us/j/671801589  and by phone at 520-621-3616.  Serena will send a tutorial to Agvsiors on how students can access the Trellis drop-ins in case they are not familiar with it.

Urgent matters can be referred to me as well at nancyr at email.arizona.edu<mailto:nancyr at email.arizona.edu> or you as the advisor may text me as a nudge at 520-245-5692 (not for student distribution please).  Students may be referred to 520-621-3616 and it will be answered during regular business hours.

Advisors will need VPN access if working remotely regardless of device being used. Instructions on how to access this are below.  This will allow access from off campus to UAccess and NetID required programs once connected.

The CAS team is working on messaging for students to be sent out this afternoon. The announcement will be sent to Agvisors as well.  Information on availability and resources will also be posted on the CALS website.

Attached are some tips for advisors use. It was created by UA Online professionals and CAS advisors who are used to connecting with students remotely. Hope you find them helpful.  We will also be posting updates for Advisors to the D2L CALS Agvisors portal as well as to the agvisors listserv.  Do note that the D2L CALS Agvisors discussion section is open for your use for general questions.  You are all encouraged to share best practices with each other via the discussion and/or via the agvisors list. Thank you!

Please send an email to advising at cals.arizona.edu<mailto:advising at cals.arizona.edu> with your student availability plans so we are aware should students reach out to the CALS general advising office.  We are encouraging as much as possible for students health and our own to connect with us by phone or virtually via zoom, but as aforementioned urgent matters that need in person availability will be taken into account. Overall we want students to continue being served and supported without causing further barriers to their success.

VPN access:

1)      The VPN can be accessed and installed from vpn.arizona.edu
2)      Once there login with Netid and netid password and secondary password, which is push for Duo or phone for a call
3)      This will take you to a website, click on AnyConnect
4)      Click Start AnyConnect
5)      Download Windows or MAC which every appears for your type of laptop.
6)      Download by saving the file
7)      Now run it and once complete
8)      You will find the Cisco AnyConnect on the Start menu and programs Run it
9)      The first time you use it you will need to add this address in the field just left of connect  VPN.ARIZONA.EDU
10)  You will again, need netid, netid password and the secondary password. After the first time, all but the passwords will be remembered.

If you have any questions please let me know or feel free to send it to advising at cals.arizona.edu<mailto:advising at cals.arizona.edu>   We thank you all on your support, patience and flexibility during this time. Not an ideal situation we are all facing, but as a team we will make it work as best as possible for students and entire CALS family to continue successfully.

Be safe and don't hesitate to reach out.

Best,
Nancy

Nancy G. Rodriguez-Lorta, M.Ed. | Senior Director, Advising and Student Services
UA College of Agriculture and Life Sciences | Office of Career & Academic Services
Forbes Room 203 | PO Box 210036 |Tucson, AZ 85721-0036
Phone: (520) 621-3616 | Fax: (520) 621-8662
Website: cals.arizona.edu/students/advising

To schedule an appointment call (520) 621-3616

Reasons reap results - J. Kwik

From: Jondall, Dava Renee - (davaj) <davaj at arizona.edu<mailto:davaj at arizona.edu>>
Sent: Thursday, March 12, 2020 2:35 PM
To: agvisors at list.cals.arizona.edu<mailto:agvisors at list.cals.arizona.edu>; Rodriguez Lorta, Nancy G - (nancyr) <nancyr at arizona.edu<mailto:nancyr at arizona.edu>>; Little, Brian Corey - (bclittle) <bclittle at arizona.edu<mailto:bclittle at arizona.edu>>; Farrell-Poe, Kathryn L - (kittfp) <kittfp at arizona.edu<mailto:kittfp at arizona.edu>>
Subject: Re: COVID-19 Mitigation Plan/CALS Advising

Nancy, the form does not allow the person to click on all that applies on the survey.  Therefore I am sending an emailalong with completing the survey.  I have a personal Surface pro but I don't have the CPU power to run Zoom and Uacess and Trellis at the same time. Therefore I will need a computer with the memory capacity to handle those systems from home.  I have high speed internet therefore if I have UA  equipment I can function from home.
Dava

Get Outlook for Android<https://aka.ms/ghei36>
________________________________
From: Agvisors <agvisors-bounces at list.cals.arizona.edu<mailto:agvisors-bounces at list.cals.arizona.edu>> on behalf of Rodriguez Lorta, Nancy G - (nancyr) <nancyr at arizona.edu<mailto:nancyr at arizona.edu>>
Sent: Thursday, March 12, 2020 2:07:28 PM
To: agvisors at list.cals.arizona.edu<mailto:agvisors at list.cals.arizona.edu> <agvisors at list.cals.arizona.edu<mailto:agvisors at list.cals.arizona.edu>>
Subject: [Agvisors] COVID-19 Mitigation Plan/CALS Advising


Greetings Agvisors:



https://uarizona.co1.qualtrics.com/jfe/form/SV_7R69h3gFKPZF7nf



Thank you all for the patience on the multiple email announcements being sent.  Please take approximately 2 minutes to respond to the Qualtrics survey above. If at all possible, please respond by 9 am this Friday, March 13, 2020.



We know you are all working with your respective units and students in making them aware of the current situation.  The CAS team is available to offer support as well.   Thank you for responding to the brief survey. This will help the CALS team know what advising plans are in place in case of a more widespread campus closure.  If you need access to any chromebooks we have a few to loan with webcam access.  With Trellis Advise we all have the functionality of phone and zoom appointments with students.



Please let me know if you have any questions in the interim. I may also be reached at 520-245-5692 for your personal use (not for distribution please).



Further details will be sent as we become aware of them, in particular student messaging. As a follow up to Agvisors meeting, please note that the student messaging regarding advising holds is 'on hold' to not create additional barriers to students.



Thank you once again for your time in filling out the survey. Below are dates sent to the UPAC list for your reference.



Note: Trellis message will be posted for all students to view (on behalf of the UA):

"The UA advising community is available to support students during the COVID-19 situation.  Advising units will take measures to follow the UA protocols to keep everyone safe and healthy.  Many units may be moving the majority of advising services to phone and zoom.  Continue to check your advisor's calendar details for their availability. "





Best,

Nancy





Nancy G. Rodriguez-Lorta, M.Ed. | Senior Director, Advising and Student Services
UA College of Agriculture and Life Sciences | Office of Career & Academic Services

Forbes Room 203 | PO Box 210036 |Tucson, AZ 85721-0036

Phone: (520) 621-3616 | Fax: (520) 621-8662

Website: cals.arizona.edu/students/advising



To schedule an appointment call (520) 621-3616



Reasons reap results - J. Kwik



From: uaac-request at list.arizona.edu<mailto:uaac-request at list.arizona.edu> <uaac-request at list.arizona.edu<mailto:uaac-request at list.arizona.edu>> On Behalf Of Underwood, Alex - (aunderwood)
Sent: Thursday, March 12, 2020 12:06 PM
To: upac-request at list.arizona.edu<mailto:upac-request at list.arizona.edu>; Chan, Carmin M - (cmchan) <cmchan at arizona.edu<mailto:cmchan at arizona.edu>>; Head, Larry - (klhead) <klhead at arizona.edu<mailto:klhead at arizona.edu>>; uaac at list.arizona.edu<mailto:uaac at list.arizona.edu>; Registrar_ListServe <reg-office at list.arizona.edu<mailto:reg-office at list.arizona.edu>>; Wieland, Sarah J - (swieland) <swieland at arizona.edu<mailto:swieland at arizona.edu>>; Catts, Roxie L - (catts) <catts at arizona.edu<mailto:catts at arizona.edu>>; Salvesen, Christine L - (cls) <cls at arizona.edu<mailto:cls at arizona.edu>>
Cc: Barton, Mark J - (mbarton) <mbarton at arizona.edu<mailto:mbarton at arizona.edu>>; Sitzmann, Traci A - (tsitzman) <tsitzman at arizona.edu<mailto:tsitzman at arizona.edu>>; Strack, Freda - (fstrack) <fstrack at arizona.edu<mailto:fstrack at arizona.edu>>; Cashen, Cori J. - (ccashen) <ccashen at arizona.edu<mailto:ccashen at arizona.edu>>; Delgado, Irene P - (idelgado) <idelgado at arizona.edu<mailto:idelgado at arizona.edu>>; Ayala-Lavander, Juan F - (jfayala) <jfayala at arizona.edu<mailto:jfayala at arizona.edu>>; Heileman, Greg - (heileman) <heileman at arizona.edu<mailto:heileman at arizona.edu>>; Lieberman, Chrissy - (ceagan) <ceagan at arizona.edu<mailto:ceagan at arizona.edu>>; Robles-Parra, Clarisa Marie - (clarisarobles) <clarisarobles at arizona.edu<mailto:clarisarobles at arizona.edu>>; Elfring, Lisa K - (elfring) <elfring at arizona.edu<mailto:elfring at arizona.edu>>; Felix, Mark W - (mwfelix) <mwfelix at arizona.edu<mailto:mwfelix at arizona.edu>>; Young, Art - (artyoung) <artyoung at arizona.edu<mailto:artyoung at arizona.edu>>; Lehman, Bobbi - (rll) <rll at arizona.edu<mailto:rll at arizona.edu>>; Corella, Arezu K - (arezu) <arezu at arizona.edu<mailto:arezu at arizona.edu>>; Urquidez, Kasandra Kay - (kasandra) <kasandra at arizona.edu<mailto:kasandra at arizona.edu>>
Subject: [uaac] Updated dates/deadlines for 7W2



Good afternoon,



Due to the delay in start of classes next week by two days; the Office of the Registrar and Office of the Bursar are updating the following deadlines for the 7W2 (Seven Week 2) Session.  All other dates for this session remain the same and no other deadline dates have been adjusted at this time.  We are working on updating our systems and websites to make these adjusted dates public/operational.   We will not be changing the official start date of the session to allow for minimal disruption to students' enrollment status.



Please let us know if you have any questions/concerns.



Standard Class Dates: Spring 2020 - Undergraduate - Seven Week - Second

Previous Date

UPDATED Date

Last day to use UAccess for adding classes, changing classes, or changing sections

3/19/2020

3/21/2020

Instructor approval required on a Change of Schedule form to ADD or CHANGE classes<https://www.registrar.arizona.edu/sites/registrar.arizona.edu/files/forms/Change%20of%20Schedule%20Jan%202019%20esign.pdf>

3/20/2020

3/22/2020

Last day to drop without a grade of W (withdraw) Classes dropped on or before this date will remain on your UAccess academic record with a status of dropped, but will not appear on your transcript

3/22/2020

3/24/2020

Last day for a refund

3/22/2020

3/24/2020

W period begins A penalty grade of W will be awarded for each withdrawal and the class(es) will appear on your transcript

3/23/2020

3/25/2020

Last day to file for Grade Replacement Opportunity (GRO)<https://catalog.arizona.edu/policy/grade-replacement-opportunity-gro>

3/29/2020

3/31/2020

Last day to change from pass/fail to regular grading or vice versa with only instructor approval on a Change of Schedule form<https://www.registrar.arizona.edu/sites/registrar.arizona.edu/files/forms/Change%20of%20Schedule%20Jan%202019%20esign.pdf>

3/29/2020

3/31/2020









Alex Underwood
University Registrar

Office of the Registrar

THE UNIVERSITY OF ARIZONA

Modern Languages, 347
PO Box 210067 | Tucson, AZ 85721
Office: 520-621-3432
aunderwood at arizona.edu<mailto:aunderwood at arizona.edu>
Pronouns: he, him, his

registrar.arizona.edu<https://registrar.arizona.edu/>





[cid:image008.png at 01D5F95D.A64B86E0]<https://www.registrar.arizona.edu/>

[Integrety, Compassion, Exploration, Adaptation, Inclusion, Determination]<https://www.arizona.edu/purpose-values>



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Session Dates

SPRING 2020

Start Date

End Date

Spring 2020

January 15, 2020

May 14, 2020

7 Week I Spring 2020

January 15, 2020

March 6, 2020

7 Week II Spring 2020

March 16, 2020

May 14, 2020

5 Week I Spring 2020

January 15, 2020

February 19, 2020

5 Week II Spring 2020

February 20, 2020

April 1, 2020

5 Week III Spring 2020

April 2, 2020

May 14, 2020

8 Week I Spring 2020

January 13, 2020

March 8, 2020

8 Week II Spring 2020

March 9, 2020

May 3, 2020







SUMMER 2020

Start Date

End Date

Summer Presession 2020

May 18, 2020

June 6, 2020

5 Week I Summer 2020

June 8, 2020

July 9, 2020

5 Week II Summer 2020

July 13, 2020

August 12, 2020

7 Week I Summer 2020

May 18, 2020

July 3, 2020

7 Week II Summer 2020

July 6, 2020

August 21, 2020

10 Week Summer 2020

June 8, 2020

August 12, 2020

13 Week Summer 2020

May 18, 2020

August 12, 2020

8 Week I Summer 2020

May 11, 2020

July 5, 2020

8 Week II Summer 2020

July 6, 2020

August 30, 2020







FALL 2020

Start Date

End Date

Fall 2020

August 24, 2020

December 17, 2020

5 Week I Fall 2020

August 24, 2020

September 25, 2020

5 Week II Fall 2020

September 28, 2020

October 30, 2020

5 Week III Fall 2020

November 2, 2020

December 17, 2020

7 Week I Fall 2020

August 24, 2020

October 14, 2020

7 Week II Fall 2020

October 15, 2020

December 17, 2020

8 Week I Fall 2020

August 31, 2020

October 25, 2020

8 Week II Fall 2020

October 26, 2020

December 20, 2020







WINTER 2020-2021

Start Date

End Date

Winter 2020-2021

December 21, 2020

January 12, 2021














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