[Agvisors] FW: Change to Incomplete Grade Management

Thu Jan 14 18:59:48 MST 2016

Nancy G. Rodriguez-Lorta, M.Ed. | Associate Director - Advising, Orientation and Retention
UA College of Agriculture and Life Sciences | Office of Career & Academic Services
Forbes Room 203 | PO Box 210036 |Tucson, AZ 85721-0036
Phone: (520) 621-3616 | Fax: (520) 621-8662
Twitter: @CALS_UA  | Website: cals.arizona.edu/cas

To schedule an appointment call (520) 621-3616

From: upac-request at list.arizona.edu [mailto:upac-request at list.arizona.edu] On Behalf Of Hamm, Rachel B - (rhamm)
Sent: Thursday, January 14, 2016 2:29 PM
To: upac at list.arizona.edu
Subject: [UPAC] Change to Incomplete Grade Management

Dear Undergraduate Academic Advisors:

As you may know, in previous semesters, Graduation Services would confirm whether or not an incomplete course was required to complete the degree requirements. If the course was not required, the degree was awarded with the incomplete grade on the record. This practice leads to a degree GPA which is different from the final cumulative GPA.

In an effort to align practice with policy and maintain accurate degree GPAs, effective Spring 2016, Graduation Services will not award a degree if any incomplete grades exist on the student’s record. Per the “Completion of Degree Requirements” policy (below), the student will have 30 calendar days following the last day of final exams to resolve the incomplete grade(s).
Options for students to resolve the incomplete:

1.       Take the grade earned in the course at the time of degree awarding.

2.       Extend their expected graduation date to the term the incomplete will be finished.

This change to our management of incomplete grades will begin with students expecting to graduate Spring 2016.

Catalog Policy Excerpt:

Bachelor’s Degree Candidacy and Related Information Academic Catalog Policy (http://catalog.arizona.edu/2015-16/policies/degreeapp.htm)

Completion of Degree Requirements
All degree requirements must be completed by the last day of final exams in the semester or term in which the degree is to be awarded. The applicant is also responsible for providing all documentation relating to the completion of his/her degree program to the Undergraduate Graduation Services Office within 30 calendar days following the last day of final exams in the semester or term in which the degree is to be awarded. Documentation may include, but not be limited to, official transcripts from other educational institutions/programs, actions resulting from University General Petitions, Change of Grade forms (including removals of "I" grades), etc. Failure to meet these responsibilities may result in a delay or non-awarding of the degree.
Degree candidates who find it necessary to leave The University of Arizona and complete final course requirements through correspondence or transfer work are required to notify their Graduation Services advisor<http://www.registrar.arizona.edu/graduation/advisors.htm> of such plans before leaving the University.

Best,

[cid:image001.png at 01CFA7F3.15F5B730]

Rachel Hamm | Graduation Services Advisor Senior
The University of Arizona | Office of the Registrar
PO Box 210128 | Tucson, AZ 85721
📞520.621.3292 | FAX: 520.621.1008
rhamm at email.arizona.edu<mailto:rhamm at email.arizona.edu>

Visit Graduation Services<http://registrar.arizona.edu/graduation> for additional information.

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