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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>TMN submittal: <a href="http://cals.arizona.edu/extension/tuesday/form/submittal_form.html">http://cals.arizona.edu/extension/tuesday/form/submittal_form.html</a><span style='color:black'> <o:p></o:p></span></span></p><p class=MsoNormal><b><span style='font-family:"Arial","sans-serif";color:black'>Tuesday Morning Notes <o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-family:"Arial","sans-serif";color:black'>March 26,</span></b><b><span style='font-family:"Arial","sans-serif"'> 2013<span style='color:black'><o:p></o:p></span></span></b></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-family:"Arial","sans-serif"'>FROM THE DIRECTOR:<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-family:"Arial","sans-serif";color:red'><o:p> </o:p></span></b></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>One of my favorite movies is “Cool Hand Luke”. Some of you may recall the scene in that movie when the Captain of the road prison (Strother Martin) famously said “What we got here is… failure to communicate.” Sometimes I have the very same feeling and I hear those words come up from the back of my mind pointing out some “failure to communicate” on my part. So I have to say that based on some recent conversations within the college, I think it is important for me to take this opportunity to reinforce, or perhaps clarify, and try to communicate a few points. As I have discussed earlier, we operate within a distributed model of management in CALS and this is particularly true in Cooperative Extension. In that respect, we distribute the responsibility and authority for program development, delivery, and management to the unit level (departments, schools, county offices). Ultimately, the faculty and staff that are responsible for the actual delivery of programs have the final authority and responsibility at the delivery level. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Our responsibilities are defined or outlined in our position descriptions and it is important for each individual to understand the range of authority they have to carry out and conduct their work. Thus, it is important in my view to allow people the appropriate authority to carry out their duties to the best of their abilities. Accordingly, it is extremely important for us to have an appropriate balance of authority to go along with the responsibilities for each individual and their particular assignments. Then it is also important for us to recognize that we are all accountable within the organization to our immediate supervisors to whom we directly report. It is certainly incumbent upon us in the administration to communicate the mission and the direction intended for the organization to provide the appropriate framework for unit leaders to manage and lead within their areas of operation. For example, within the full range of CALS Cooperative Extension, I have an expectation that people will ultimately be responsible for the execution of their duties within the range of their own delegated authority, and they will be accountable to their direct superiors and line managers.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>The annual review process is the time that we have to review this balance of responsibilities and authority for any given position with our direct supervisors and if necessary make adjustments in a position description. The annual review is also an opportunity for an individual to consider their program and their ability to manage that program within the range of their responsibilities in balance with an appropriate level of authority.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Generally, once we’re given our responsibilities with our individual positions, as defined in our position descriptions, we have the opportunity to carry out those duties within a tremendous range of freedom. However, we are all accountable and responsible for the resources that are provided to us and under our control (including our salaries) and it is our responsibility to manage those resources effectively. Accordingly, the annual review process should be used in a constructive and positive manner to try and define and direct the best level of productivity with each individual and their program. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>I realize that the annual review process takes a significant amount of time and effort on the part of individual faculty, staff, and administrators in the college, but it is an important opportunity for us to have an honest two-way conversation at least once a year about this delicate balance in our responsibilities and the authority we are provided to carry out our duties. This is important for all positions, including my own, and I’m alert to our needs to maintain an active and productive review process to maintain this balance appropriately.<o:p></o:p></span></p><p class=MsoNormal><b><span style='font-family:"Arial","sans-serif";color:red'><o:p> </o:p></span></b></p><p class=MsoNormal><b><span style='font-family:"Arial","sans-serif";color:#00B050'>THANKS FOR SUPPORTING AZ GIVES DAY:<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Many thanks to those who participated in Arizona Gives Day last week. We raised over $2,000 from 20 donors who contributed to the Arizona 4-H Youth Foundation and the James 4-H Camp. Statewide, nearly $1 million was raised overall for all participating non-profits. For a look at the highest donations and most money overall, visit the <a href="http://azgives.razoo.com/giving_events/az13/home">Arizona Gives Day website</a>. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Jeffrey C. Silvertooth<br>Associate Dean<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Director for Economic Development & Extension<br>College of Agriculture and Life Sciences<br>PO Box 210036<br>Tucson, AZ 85721-0036<br>520.621.7205<br>520.621.1314 (fax)<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><i><span style='font-family:"Arial","sans-serif"'>To submit tips, suggestions, ideas for changes and anything that could help us be more effective, use the “<a href="http://extension.arizona.edu/state/directors-suggestion-box">Director’s Suggestion Box</a>” – all submissions are anonymous. <o:p></o:p></span></i></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p></div></body></html>